SalesMap Privacy Policy
Last updated: 13 October 2026.
1. Who we are
SalesMap is a mobile app for field sales people. It helps you find businesses, keep your own customer book (the “Logbook”), plan visits and see simple reports.
The controller of the personal data described here is SalesMap, Ferizli, Sakarya, Türkiye (“SalesMap”, “we”, “us”). Contact: info@sales-map.net · Website: https://sales-map.net.
2. What this policy covers
This policy covers the SalesMap Android app, the sales-map.net website and emails you exchange with us. The website uses no cookies and no tracking tools.
It does not cover apps you open from SalesMap, such as Google Maps, your phone dialer, WhatsApp or your browser. Their own privacy policies apply.
If you live in Türkiye, our KVKK information notice adds the details required by Turkish law.
3. What we collect
| Category | What it includes | Where it comes from | Required? |
|---|---|---|---|
| Account | Email address, password (kept only as a one-way hash by our sign-in provider), display name, country, language, time zone, distance unit | You | Yes |
| Acceptance record | Which version of these terms and this policy you accepted, and when | Created when you sign up | Yes |
| Your business records | Customers you save (name, phone, address, website, category, region, status), your notes, activity history, daily plan items, visit notes, reminder settings | You | No, you choose what to enter |
| Searches | The words you search for, the area you pick (country, province, district or radius) and the app language | You, each time you search | Only when you search |
| Usage and limits | Credit balance, number of searches and business detail views, their times, daily and monthly counters, a log of time zone changes | Created as you use the app | Yes |
| Subscription | Whether you have an active subscription, its period and the Google Play purchase reference. We never receive your card details. | Google Play | Only if you subscribe |
| Technical and security data | IP address, app version, device type and request logs kept by our hosting provider | Created automatically | Yes |
| Support | Emails you send us and our replies | You | No |
What we do not collect. We do not access your device location, contacts, photos or microphone. The area you pick for a search is not your location. Voice notes use your keyboard’s own dictation, not SalesMap. We use no advertising ID and no analytics, advertising or crash-reporting tools.
Business data from Google. Names, addresses, ratings, phone numbers and websites of businesses are shown to you from Google but are not stored on our servers. When you save a business, we keep only its Google place ID next to the name you type.
On your device. Your sign-in session is kept in the device’s secure storage. The app also keeps your preferences, your last search and search area, scheduled reminders and exported CSV or PDF files. Reminders can show a customer name and a short note; your phone’s lock screen privacy setting applies. Signing out removes all of this except your preferences.
4. Why we use your data and on what legal basis
We use personal data only for the purposes below. The legal basis column applies to users in the European Economic Area (EEA) and the United Kingdom under the GDPR and UK GDPR.
| Purpose | Data used | Legal basis (EEA/UK) |
|---|---|---|
| Create and run your account: sign-up, sign-in, email verification, password reset | Account | Performance of our contract with you (Art. 6(1)(b)) |
| Provide the app: Logbook, notes, daily plan, reminders, reports, CSV/PDF export | Account, business records | Contract (Art. 6(1)(b)) |
| Business search: send your search words, chosen area and language to Google through our server and show you the results | Searches | Contract (Art. 6(1)(b)) |
| Run the free trial, credits and daily fair-use limits; stop abuse such as repeated trial accounts | Usage and limits, account, technical data | Contract (Art. 6(1)(b)); our legitimate interest in a fair, affordable and secure service (Art. 6(1)(f)) |
| Subscriptions and billing records | Subscription | Contract (Art. 6(1)(b)); legal duty to keep tax and accounting records (Art. 6(1)(c)) |
| Security, fault finding and protecting the service | Technical data, usage | Legitimate interest in keeping the service and its users safe (Art. 6(1)(f)) |
| Service emails (verification, password reset, important changes to these terms) | Email address | Contract (Art. 6(1)(b)) |
| Answer your questions and requests | Support, account | Contract (Art. 6(1)(b)); legitimate interest (Art. 6(1)(f)) |
| Meet legal duties, enforce our terms, defend legal claims | Only what the case needs | Legal obligation (Art. 6(1)(c)); legitimate interest (Art. 6(1)(f)) |
Where we rely on legitimate interests, you can object (section 9).
Reminders, the morning route notice and the weekly summary are created on your phone. You switch them on or off in Android settings and in the app; no reminder content is sent to our servers.
5. What we do not do
- We do not sell your personal data and do not share it for cross-context behavioural advertising.
- We do not send marketing emails.
- We do not make decisions about you by automated means that have legal or similarly significant effects. Daily and monthly usage limits apply equally to every account of the same plan.
6. Who receives your data
We share personal data only with the recipients below, and only what each one needs.
- Our hosting and sign-in provider runs our database, sign-in and server functions for us, under a data processing agreement. Its servers are in the European Union.
- Our email delivery provider sends verification and password emails for us, under a data processing agreement.
- Google (Google Maps Platform). When you search, our server sends Google your search words, the chosen area and the app language; when you open a business, it sends that business’s place ID. We do not send Google your email, name or account ID. Google handles these requests under its own terms and the Google Privacy Policy.
- Google Play distributes the app and, when subscriptions are available, takes your payment. Google processes payment data under its own terms; we receive only the subscription status and a purchase reference.
- Professional advisers such as lawyers and accountants, under a duty of confidentiality.
- Authorities, when the law requires it, and a buyer or successor if the service is transferred, under this policy.
When you choose to call, message, open a website, start directions in Google Maps or share an export, the data goes to the app or person you chose.
7. International transfers
We are based in Türkiye. Our hosting is in the European Union. Google may process requests in the United States and other countries.
When personal data moves between countries, we use the safeguards the law requires. For the EEA and UK these are adequacy decisions (including the EU–US Data Privacy Framework where the recipient is certified) or the European Commission’s Standard Contractual Clauses with the UK Addendum. For Türkiye they are the safeguards in Article 9 of the Turkish Personal Data Protection Law. You can ask us for a copy of the relevant safeguard.
8. How long we keep data
| Data | How long |
|---|---|
| Account data | Until you delete your account. Deletion in the app is immediate. |
| Your business records and notes | Until you delete them or your account |
| Acceptance record | Deleted with your account |
| Search words and area | Not stored as readable text. A keyed code of your last search is kept for 7 days so you can reopen it. |
| Times of searches and detail views | 62 days |
| Usage counters and credit balance | While your account exists |
| Subscription and billing records | For the period required by tax and commercial law (up to 10 years) |
| Technical and security logs at our provider | Up to 90 days |
| Sign-ups never verified by email | Deleted after 30 days |
| Backups | Overwritten within 30 days |
| Support emails | 24 months after the last message |
9. Your rights and choices
Wherever you live, you can do the following:
- See and copy your data. Export your Logbook as CSV in the app, or ask us for a copy of everything we hold.
- Correct it. Edit your profile and records in the app, or ask us.
- Delete it. In the app: Profile → Legal → Delete my account. This deletes your account and records at once. Without the app: https://sales-map.net/en/delete-account or email us.
- Object or ask us to stop. Email info@sales-map.net.
Please write from the email address of your account so we can confirm it is you. We reply within one month, or within 45 days where a US state law allows that period, and tell you if we need more time.
If you are in the EEA or the UK
Under the GDPR and UK GDPR you also have the right to restrict our use of your data, to receive the data you gave us in a machine-readable format, and to object at any time to use based on legitimate interests. You may complain to the data protection authority where you live or work. EEA authorities are listed by the European Data Protection Board; in the UK it is the Information Commissioner’s Office.
If you are in the United States
Depending on your state (for example California, Colorado, Connecticut, Oregon, Texas, Utah or Virginia), you may have the right to know and access the personal data we hold, to delete it, to correct it, to get a portable copy, and to opt out of its sale, sharing for targeted advertising, or profiling. We do none of these three activities. We will not treat you differently for using your rights. If we refuse a request, you can appeal by replying to our answer with the word “Appeal”; if we still refuse, you may contact your state attorney general. California residents may use an authorised agent.
California notice at collection. In the last 12 months we collected these categories: identifiers (email, account ID, IP address); commercial information (subscription status); internet or other electronic activity (searches and in-app usage); professional information (the business records you choose to store); and sensitive personal information limited to your account login, used only to provide the service. We did not collect precise geolocation. Sources, purposes, recipients and retention are in sections 3, 4, 6 and 8. We have not sold or shared personal information, including that of anyone under 16.
Do Not Track and Global Privacy Control. We do not track you across other apps or websites, so there is nothing for these signals to switch off. We honour them anyway.
10. Customer records you store
Your Logbook may hold personal data about other people, such as a contact person’s name, phone number or your notes about a visit. For that data you decide what to store and why, so you are its controller. We store and process it only on your instructions, as your processor, under section 6 of our Terms of Use.
Please store only what you need for your business relationship, keep it accurate, and do not record sensitive data such as health, religion or political views. Delete records you no longer need.
11. Children
SalesMap is a business tool for people aged 18 or over. We do not knowingly collect data from children. If you believe a child has given us personal data, email us and we will delete it.
12. Security
Data travels encrypted (HTTPS). Every request is checked against your account on the server, and each account can see only its own data. Your sign-in session is kept in the phone’s secure storage, and the app is excluded from Android backups. No system is perfectly secure; if a breach affects you, we will tell you and the authorities as the law requires.
13. Changes to this policy
We will post any change here with a new date. If a change is significant, we will tell you in the app or by email before it takes effect.
14. Contact
SalesMap · Ferizli, Sakarya, Türkiye · info@sales-map.net. If you are in Türkiye, see also our KVKK information notice.